Create the poll
Set up potential meeting windows and share one simple link with the people you need to hear from.
FindWhen
Group scheduling without the back-and-forth.
FindWhen helps organizers collect availability from a group, compare responses clearly, and identify the best meeting times without endless email chains or messy spreadsheets.
What it is
A simple way to find a time that works.
FindWhen is designed for groups that need to schedule meetings, events, workshops, interviews, committee sessions, or planning conversations across multiple people.
Organizers create a scheduling poll, choose possible dates and times, share a link, and let participants mark when they are available. FindWhen then helps surface the strongest meeting options so the organizer can make a decision with less guesswork.
The goal is to make group scheduling feel calm and manageable, especially when there are many participants, multiple time options, or people responding from different time zones.
Core ideas
- Create scheduling polls with multiple possible meeting times.
- Share a response link with participants.
- Collect availability in a clean, structured format.
- View group availability summaries and best-time candidates.
- Reduce email back-and-forth when coordinating groups.
Built for real group coordination
FindWhen is useful any time the hard part is not the meeting itself, but finding a time when enough people can actually attend.
Collect availability
Participants mark the times that work for them without needing an account or a complicated workflow.
Choose with confidence
Organizer views help highlight the best options based on group availability and response patterns.
Potential use cases
- Faculty, staff, and committee meetings.
- Student organization planning sessions.
- Client calls and consulting meetings.
- Interview scheduling and small group events.
- Workshops, webinars, and planning conversations.
Why Portico built it
Scheduling should not become the project.
FindWhen is built for people who need a practical way to coordinate schedules and move on.
Instead of asking everyone to reply to an email thread, edit a shared spreadsheet, or interpret a long list of possible times, FindWhen gives organizers and participants a clearer process for finding a workable time.
Interested in FindWhen?
FindWhen is part of Portico’s growing set of practical tools for everyday work.